How to access Google Meet

Option 1 - Webdesk

• Add the Google Meet app

Option 2 - Meet.google.com

• Sign in using your PISD email and password

Option 3 - Directly from within your Google Classroom classes.

See "Scheduling Google Meet Sessions" for more details.

1) Use Google Meet from within Google Classroom

• Use link in Google Classroom: Google Classroom has a class link that you can instantly start a session. 
  1. Only the teacher can start a session and students cannot enter without teacher.   
  2. Students cannot rejoin after the teacher has closed the session (recommend waiting ~60 sec. after last student leaves to end session).
  3. You do not have administrator rights to mute or remove participants.

2) Go to Meet.google.com and use a "Nickname"

• Go to meet.google.com and use a “nickname” for the session
  1. Only the teacher can start a session and students cannot enter without teacher.   
  2. Students cannot rejoin after the teacher has closed the session (recommend waiting ~60 sec. after last student leaves to end session). Meeting participants will not be able to re-join nicknamed meetings once the final participant has left.
  3. The nicknamed meeting should be created just before the meeting starts, but students can be told the nickname ahead of time. 
  4. Owner/creator of the Meet session can mute and remove participants.
  5. You can reuse the session name for recurring sessions (ex. Every Tues. and Thurs. at 10 am). You have to recreate the session each time and simply reuse the same nickname.

3) Schedule a Google Meet in Google Calendar (not recommended for most situations with students) 

• Schedule a meeting in Google Calendar
  1. Meeting room is open ~15 minutes prior to start of meeting, students can enter without teacher.   
  2. Students after the teacher has closed the session (recommend waiting ~60 sec. after last student leaves to end session).
  3. Creator of Calendar event and meet session can mute and remove participants.  
  4. Do not recommend scheduling recurring sessions (ex. Every Tues. and Thurs. at 10 am) because anyone can enter without teachers.

 

Tip: if you want to schedule Google meet session in Google Calendar, do not add a Google Meet Link, rather, share generic link (Meet.google.com) and the “nickname” in the notes section.  Then send to students.  

Upgrade Google Meet with these Chrome Extensions!

• Grid View for Google Meet
• Google Meet Attendees & Breakout Rooms
• Meet Attendance
• Google Meet Push to Talk (for students)
• Mute Tab
• Dualless - Screen splitter

Setting up and managing breakout rooms

Host Controls

Ensure that visitors from outside of our organization and outside of your Google Classroom class cannot join and interrupt your Google Meet by utilizing your Host Controls. While in the Google Meet, open your Settings to access Host Controls.

Turn Off Quick Access

Turning off quick access does this:

• The host must join first
• Only people invited by the host can join without asking
• Everyone else must ask to join, including people who dial in
• People can't join anonymously
• Only hosts can dial out of a meeting
• Toggle on/off screen sharing for participants
• Toggle on/off chat capabilities for participants

When Quick Access is turned off and an uninvited guest tries to join the meeting, the host (teacher) will see this pop-up message asking whether to admit/deny entry. Other meeting attendees will not see this message. 

Jamboard now built into Google Meet! Visit our Jamboard page to see how it works. 

More Whiteboard sites.

For parents or participants outside of PISD

Training

• Training & Help website (quick start guide, videos, step-by-step) 
• Reach out to the Digital Learning Team for assistance and ideas. pisd.edu/dlt

Help

Problem: Some students can't get back into our Google Meet session. 

Quick Solution: Invite them from within the Google Meet session. Click "Copy join info" and paste it into Google Classroom. 

Troubleshooting Tips

Students:

• Ask students to restart their Chromebook so that it can run updates.
• Have the students temporarily remove the Nod extension and the Grid View extension because those have been causing issues with allowing Google Meet to load properly.  

Teachers:

• Reset Google Meet link
• Last resort in a pinch - create a new Google Meet from within Google Calendar (instructions in the section "Scheduling Google Meet Sessions"

Visit our video conferencing page.